Nobody likes working in a dingy or dirty office. If you feel like you are working in the early 90s with flickering lights, maybe a quick cleaning is all you need. Cleanliness can take your office into the new age. Here are five reasons your business may benefit from hiring a professional company with certified cleaners.
A great cleaning of your office can make your employees feel refreshed
Let’s face it, working in an office can feel like running on a hamster wheel. With a fresh clean from certified cleaners, your employees can feel rejuvenated and refreshed.
Your office atmosphere says a lot to your clients
Cleanliness says a lot about the business you are running. If your clients feel like you are able to keep a clean office, they will be more likely to think your business is organized and thriving.
Your employees deserve a clean office
When you look deep into your business, you can see that it would never work without all of the efforts of your employees. This is why it is important to clean your office for your employees. They deserve to have an office environment that makes them feel excited and happy to come to work.
The productivity of your business will soar
If you have an unorganized office, it is going to be difficult for you to have the level of productivity that will take your company to the next level. An organized office is much more likely to be a successful office.
You will feel better about going to work each day
As the leader of your business, you need to be able to raise the morale of your employees. When your office is nice and clean, you will feel great about coming to work each day with a fresh approach to your business goals.
First impression matters in the world of business. Your office appearance paints a picture in the minds of clients that walk into your organization. That first impression ultimately sets the tone for the relationship that will follow. It is important that your office/business premises are kept clean, sanitary and safe at all times. However, having a clean working environment is not just about making a good first or second impression. It also has a great impact on your business as a whole, especially internally because it will greatly affect the performance and morale of your team.
A 2015 report by the American Medical Association states 15 million people call in sick every year and this leads to a loss of revenue due to the loss of productivity. Sick building contributes to 7.7 sick days per employee per year. These sick days cost employers $225.8 Billion per year. See the Value of Clean blog post.
In order to clearly outline the impact that a clean working environment would have on your business or organization, we would like to share with you, 7 important factors that you should take note of.
A clean working environment can boost the mood of your employees and contribute to their productivity because they will ultimately feel more comfortable in a well-kept space. It may even make it easier for them to work longer hours when necessary due to the comfort level they experience at the office.
Reduced Sick Days
Companies with a clean working environment will have fewer employees calling in sick because the factors that could contribute to ill-health like germs are non-existent in a well maintained, sanitary and clean working environment. In other words, businesses and brands can maintain and increase their revenue by simply making sure office cleanliness is one of their priorities.
An unkept and cluttered office may very well be one major reason why your employees dash out of the office at the end of the day. An environment that is not well maintained can contribute to the lingering thought of, I just cannot wait to get out of here. Having an office that has refuse not being disposed of or restrooms with heavy dust and grime is a major turnoff. When you have a business/working environment that is well organized, employees will want to come to work and put in extra hours where necessary and be more productive because their comfort is guaranteed.
As reported by Phil-reporter.com, ‘Jeffery Campbell, PhD chair of the facilities management program at Brigham Young University conducted a study on the relationship of cleanliness and learning in higher education. A total of 1,481 people were surveyed for the study. 88% of respondents reported that productivity, concentration, and learning is hampered in dingy places. Sensory distractions like clutter and foul smells affect focus in many ways.
Cleanliness Contributes to Equipment Life
Keeping your equipment clean is something that is often overlooked as well. Not only should your communal equipment (Printers, photocopiers, fax machines, etc) be sanitized regularly they should also be cleaned and maintained to prevent breakages, which result in losses in efficiency and productivity. All electrical machines need to be dusted regularly to prevent fires and other damages.
A cluttered workspace is one of the biggest causes of workplace stress. Productivity is a bi-product of happy employees working in organized spaces. Ever spent too long trying to find something that should have been easy to find? Take those minutes in your day, multiply by the number of employees and you can start to see how much time is lost each day trying to deal with the effects of an unclean office.
Increased Customer Satisfaction
There is a strong correlation between customer satisfaction and a clean office and this also applies if you have customers overseas. This is because it will make the staff of a company happier and when they are happy, it will show in their performance throughout the day as they will end up providing better overall service to your customers.
Furthermore, you won’t have to be worried or feel embarrassed when a potential client, supervisor, government official visits your business. When everything is in place and well organized, it will show that your organization is serious about image and ultimately about business.
The great thing about this article is that we are not just going to list the benefits that your company could enjoy from having a clean office environment. Below were are going to share with you several ways to ensure that you have a spotless working environment that will boost your image and employee productivity.
Instill A Neat Culture
Having a clean working environment springs from the kind of culture that you instill in each member of the team regardless of their status or position. It is important to have some guideline in place to help instill and maintain this culture within your organization. For example, making sure everyone knows where to dispose of waste and provide ideas on keeping their desk organized majority of the time (Looking for perfection is impossible and can be intimidating).
Having a cleaning routine would go a long way in making sure that a business organization remains spotless at all times and this could simply mean keeping the break room clean and organized and not eating in the office except in the break area. You may also consider placing a sign in the restroom asking everyone to wash their hands before leaving the restroom.
However, one of the best things that any company can do to ensure that their premises are clean at all times is to have ongoing profession cleaning services. While some business opt to perform this task in house, however, a great cleaning service provider will be worth their weight in gold. If you’re located in the greater San Antonio area Crisp & Clean provide professional office cleaning services to local businesses. The great thing about this company is that they don’t just come in, clean and dash out of the door, they will also offer you expert advice that will improve the hygiene of your office/business premises.
More about Crisp & Clean
Crisp & Clean will also provide you with expert advice on how to maintain a consistent level of clean that meets the standards you have set for your organization. Furthermore, you don’t have to worry about getting stuck in a long-term contract because our “No Long-Term Contract Policy” ensures that you get just what you need within the stipulated time that you want. However, we are sure that you will be with us for a long time because our services are next to none in the industry. Our services are reliable, affordable and accessible so you can tailor our services to suit your business cleaning goals.
10 Questions to Ask Before Hiring a Winning Office Cleaning Company
Your business is important to you, the good news is that it’s important to us too. At Crisp & Clean, we believe a clean office environment promotes health, productivity and overall a better bottom line. Hiring a an office cleaning company can be a daunting task so to the first thing you must do is to clearly identify your specific needs. Once you have identified what you need then you should talk to a few companies. Many companies will hasten to just give you quotes for their services, however, look for a company that will take the necessary time to understand and discuss your needs then tailor their services to fit those needs. Think about it, how many times has an office cleaning company showed up only to sell you on their services without thoroughly striving to understand your need? If the next sale is all they are interested how can they provide a service that is customized to fit you. That’s why we’re here to give you tips on finding the perfect office cleaning company in Schertz and Cibolo for your business.
Here at Crisp & Clean, we tailor our office cleaning services around you.
We will happily discuss your needs, bring fresh and innovating ideas to the table and build the perfect cleaning package to adapt your needs so that you can have happy workers in a clean, sanitary and safe environment! Here’s our list of 10 tips you need to know before hiring a Office Cleaning Company.
A office cleaning services company should be able to:
Identify your office cleaning needs
While it’s true that every business, regardless of product sold or service provided, deserves to be as clean as possible to attract and retain customers, it’s not always clear how a cleaning service can help to provide this type of environment. We encourage you to use the checklist below to identify and assess exactly what needs to be cleaned, how it is to be cleaned and the frequency of clean. Keep in mind that it is essential for your business to keep up with these needs to decrease the cause of cold, flu, viruses, and other medical conditions that can be obtained in the workplace. An office cleaning company should be able to effectively identify your needs after doing a walkthrough of your office.
Flooring: The problem with most hard-surface flooring is that it shows dirt and dust quickly. Usually, the floors can be cleaned with a damp mop, dry static duster or broom, but they may also need to be steam cleaned or scrubbed/stripped/waxed periodically for proper maintenance. And without the right equipment and know-how, that cleaning can be hard and time-consuming work.
Restrooms: Restrooms are an integral space in any building, but especially offices and childcare facilities. Restrooms should, therefore, be cleaned daily, to protect users from bacteria and exposure to harmful bio-hazardous waste. If your bathrooms are not being cleaned regularly, you and your business could be compromising the health of your employees and by extension, their families.
Kitchens / Cafeterias: These are spaces that experience a high volume of human interaction throughout the workday, and therefore should be cleaned on a weekly basis, and even more so when seasonal illnesses are being spread.
Windows: Windows help to promote positive morale and comfort. For that reason, windows should be cleaned at least bi-monthly, to avoid being clouded with dirt.
Identify your Business as a Whole – is it small or corporate?
If you’re running a small business with a small office space you may not need a cleaner five days a week. You may only need a cleaner one or two days a week. How many employees do you have? The company should be able to quote you on what would work best for your business whether it’s three days a week or seven.
Be Fully Insured
The cleaning service you choose should provide their employees with workers’ compensation and business liability insurance to cover situations such as injuries on the job, negligence of employees on the job and so forth Smart businesses will also have liability insurance. This ensures that the client will not be responsible for any injury incurred by the employee while performing the job.
Screen All Employees
Most commercial cleaning is done after business hours when everyone has gone home for the day. It’s imperative that cleaners go through mandatory and thorough background and drug screening. And you as a customer of the company have rights to the background information provided on your cleaner.
Thoroughly Train all Employees
Once hiring a suitable candidate, they should be given the necessary tools and training to work in the facility they will be placed in. This entails comprehensive training videos, hands-on training, and evaluation to ensure that the cleaner delivers high-quality work throughout the facility. Beyond basic cleaning methods, cleaners should be trained according to the instructions of the of the facility they will be cleaning. After training even, the best employees still need to feel vital to their organizations. Find out what incentives are offered to employees, or what the company does to make them feel like they are appreciated. This is a way to ensure that your cleaner is staying motivated to do their job successfully.
Be Economically Clean (Use Eco-friendly products)
An Office Cleaning Company should be able to use eco-friendly products where at all possible. They should be using supplies such as multi-colored microfiber rags to reduce paper waste, automatic eco-friendly chemical dispensers, green cleaning products. They should also be recycling where possible, sizing garbage can liners to help effectively reduce plastic material waste and using backpack vacuums, with HEPA air filters to protect air quality.
It’s crucial that you work with a company that can meet your needs and not the other way around. Are they able to send a cleaner at the designated time you need them to? Maybe this is before you open, or when you close at midnight. The bottom line here is that they should be able to offer you a cleaner when you need it.
Have Excellent Communication
How will you be communicating with the commercial cleaning company you just hired? How will you communicate with your cleaner? The cleaning company you hire should be able to provide you with two easy methods of contact.
Immediate contact number for your account manager (This is your cleaner’s supervisor)
Communications log for you to communicate effectively with your cleaner. (This could be about supplies, cleaning, or maybe your office is closed for a couple days.)
Aside from the two main methods of contact that should be provided to you. Crisp & Clean leverages technology to stay connected with managers, employees, and clients through the life of every account. We use a simple communication app that allows your cleaner to easily contact their supervisor at any given time. This software really has it all. Some of the features include inventory tracking, client messaging, problem reporting, detailed cleaning instructions, and scheduling.
Increase your Businesses Productivity
Think about this when you’re at home, and your house is clean – you feel better. You breathe better, it smells better, it looks better. The same applies to office environments. If you are not sure how well your current cleaning program is affecting your staff, then it is time to find out. If you are a small company talk to them if you are a large company then maybe an email survey with room for suggestions. It is important you get the right answers, not the ones you want to hear so make sure your communication is in a way that your staff feels they can be honest. Walk around the offices unannounced and observe for yourself how clean the workplace and how happy your team is. You can use this very effective tool to evaluate whether your cleaning regime needs a little revamping of janitorial services to increase your businesses productivity.
Negotiable About Costs
Whether you are a large company or a one-man show cleaning is something you cannot ignore. No matter what size your company is, not having a clean environment for your staff to work will adversely affect your business. An untidy work area is bad for moral, wastes valuable work time and can be detrimental to the health of your staff. Crisp & Clean has figured out that there are two key factors that may help you if you are trying to put a cleaning budget together for your business.
Your office cleaning costs as a percentage of gross revenues depend heavily on how many employees you have in your office and how many visitors normally visit your facility.
Keep in mind that cleaning costs don’t have to be high to be effective. Every company is different, you should find a company that will strive to understand your needs. The more information you share during your meeting with office cleaning companies, the better they will be able to serve you in cleaning your business. Many office cleaning contracts are written strictly for the money, which means they are written so you’re obligated to stay with them long-term. This usually entails signing an annual contract. Here at Crisp & Clean, there are No Long-Term Contracts and this is what sets us apart. If you’re not happy with our services you’re not obligated to stay.